Enrollment Coordinator [12 month Fixed Term Contract]

The Enrollment Coordinator I is a business-critical role that contributes to the recruitment and enrolment of volunteers and patients for clinical research studies conducted at the London Early Phase Clinical Unit (EPCU). This role will be based onsite in our EPCU in Northwick Park hospital, and is a 12 month fixed term contract.

In this role you will:

• Provide administration support for the screening team, including the preparation of study supporting documentation in time for each screening session.

• Maintain a secure database of highly confidential information to ensure the rights and privacy of trial subjects are protected, including developing and overseeing systems to ensure compliance with the data protection act.

• Be responsible for subject verification

• Ensure database records are kept up to date, including TOPS entries

• Oversee data entry for medical notes

• Send GP reports and chasing outstanding reports to ensure that all data is collected for participant eligibility checks

• Communicate with internal teams (e.g. laboratory) to ensure results are filed and available for participant eligibility checks

• Arrange appointments with participants for repeat testing, as indicated by physicians or management

• Ensure the required number of volunteers are met for admission, by ensuring each screened participant is processed according to protocol requirements, in preparation for eligibility checks.

• Prepare metrics reflecting recruitment and screening activities and communicating with appropriate internal stakeholders

• Prepare tracking and enrolment logs

• Communicate with healthy volunteers and patients participating in studies to resolve queries and to ensure that they are kept updated on the progress between screening and study admission

• Liaise with Line Manager regarding potential efficiencies and improvements within screening and recruitment

• Maintain a positive, results orientated work environment, building partnerships and modeling teamwork, communicating to the team in an open, balanced and objective manner

• Assist in the conduct of studies across all therapeutic areas in accordance with ICH Good Clinical Practice (GCP) and following local regulatory requirements and relevant Standard Operating Procedures (SOP’s).

You will have:

• Excellent interpersonal, verbal and written communication skills

• Highly developed organizational and problem-solving skills

• Professional approach to customer service and satisfaction

• A flexible attitude with respect to work assignments and new initiatives

• Ability to manage multiple and varied tasks with enthusiasm and prioritize workload with attention to detail

• Willingness to work under pressure and apply oneself to cross functional tasks

• Language: Good standard of written and spoken English

• Minimum 5 GCSEs or equivalent