Resource Planner

Key Accountabilities:

• Lead responsibility for a large group of resources form a planning, allocation and forecasting perspective
• Use ‘Resource Optimization Framework’ to drive optimal resourcing decisions,
• Maintain macro-level understanding of awarded work, potential new business, resource demand for the next 3-6 months, resource supply and challenges within the scope of the role
• Checking Resource Mailbox daily for requests and if needed to follow up on details
• Evaluate specific resource needs for proposals/bid defense meetings and awarded studies (Amount of hours needed and by when, overall experience and experience in requested Therapeutic Area in order to be successful)
• Utilize the skills and experience database for therapeutic experience to identify team members with specific therapeutic experience for proposals and awarded projects
• Utilize the resource management tool by running reports to check for Free hours/capacity of potential team members
• Check with LM’s and Portfolio Directors if CV’s can be forwarded to clients
• Provide CVs and bio-sketch for inclusion in proposals and for clients for awarded trials appropriate
• Check with LM’s if potential team members are available for proposals/bid defense meetings, in exceptional cases contact individual’s directly
• Make suggestions for assignments for proposals/bid defense meetings and awarded work (new business, replacements of team members due to sick leave, maternity leave, company leave, exchange of staff on studies); track and follow up on the assignments
• Follow up on bid defense meeting outcomes and of proposal start dates
• Develop, prepare, and distribute resourcing projection reports (monthly at a minimum or more frequently as needed)
• Check for accuracy of entries in resource management tool and follow up with LM’s if needed
• Run reports on resource management tool to check for mismatch between resourcing hours in resource management tool and actual hours
• Evaluate and assist in the development of resource planning tools and databases as needed
• Use available resourcing tools to provide estimated resource needs for awarded work and new business
• Develop and track metrics relating to Project Management resourcing
• Maintain a working knowledge and ensure compliance with applicable local regulatory requirements and Parexel SOPs

Skills:

• Sound interpersonal, verbal and written English communication skills
• Client focused approach to work, ability to interact professionally within a client organization
• A flexible attitude with respect to work assignments and new learning
• Ability to manage multiple and varied tasks with enthusiasm and prioritize workload with attention to detail
• Willingness to work in a matrix environment
• Ability to successfully work in a (‘virtual`) team environment
• Strong analytical skills and an understanding of planning processes
• Shows commitment to and performs consistently high quality work
• Ability to identify and address issues proactively in a timely manner
• Effective time management in order to meet daily metrics or team objectives
• Ability to take initiative and work independently
• Accountability for all assigned tasks
• Excellent computer and internet skills including knowledge of MS-Office products such as Excel and Word.

Education:

• Bachelors Degree required –– ideally a degree in finance, business, IT, HR or equivalent preferred.

Language Skills:

• Fluent in written and oral English in addition to local language

Minimum Work Experience:

• Relevant work experience
• Years of experience, 0-3