Publications Program Coordinator

Are you a highly organized, detail-oriented professional with a passion for managing complex projects? Parexel is seeking a proactive Program Coordinator to support our Scientific Publications' Medcomms team!

The Publications Program Coordinator (Medical Communications - Scientific Publications Support), an work remotely from any location in the continental US.

About the Role:

As a Program/Project Coordinator supporting Scientific Publications, you'll provide crucial support to our account teams, ensuring the efficient and effective management of projects within agreed priorities, timescales, and budgets. You'll be the backbone of our project management process, working with minimal supervision to deliver high-quality results.

Key Responsibilities:

1. Project Management

   - Provide skilled support in project implementation and management

   - Maintain and circulate project tracking and status reports

   - Set up and manage project information in various tracking tools

   - Prepare project kick-off materials and manage document workflows

2. Client and Stakeholder Management

   - Liaise with clients, authors, and key opinion leaders

   - Schedule and coordinate meetings, including material preparation and follow-up

   - Manage client publication tracking tools and databases

3. Financial Management

   - Assist with financial tracking of projects

   - Prepare hour reports, invoice schedules, and budget revisions

   - Raise and track purchase orders for external services

4. Quality Control and Process Improvement

   - Assist with QC and fact-checking on projects

   - Identify and report project progress issues

   - Contribute to process improvements and training initiatives

5. Team Support

   - Contribute to induction programs for new staff

   - Organize travel and accommodation for team members

   - Handle project-related communications and documentation

-Participate in meetings and take meeting minutes

Ideal Candidate:

- Exceptional organizational and time management skills

- Strong attention to detail and ability to multitask

- Excellent communication skills, both written and verbal

- Proactive problem-solver with the ability to work independently

- Proficiency in Microsoft Office suite and project management tools

- Experience with reference management software (e.g., Reference Manager) is a plus

- Experience with maintenance of client publication tracking tools, e.g., Datavision, PubStrat, both content and financial.

- Veeva Vault experience is a plus

- Background in scientific or medical communications is advantageous

What We Offer:

- Competitive salary and benefits package

- Opportunity for professional growth and development

- Collaborative, flexible and innovative work environment

- Chance to work on impactful projects in the healthcare/pharmaceutical industry

If you're ready to take your project coordination skills to the next level and contribute to cutting-edge projects, we want to hear from you! Apply now and join our team of dedicated professionals making a difference in the world of healthcare communications.

EEO Disclaimer

Parexel is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to legally protected status, which in the United States includes race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.